Thursday, June 7 Word Class Lesson

Today's Class Topics:

Today we finished up with Mail Merge and Labels, which can be used in conjunction with Mail Merge.  Also, went over how to utilized Microsoft Publisher.  Discussed what our final project was going to be and worked on our own to get started in finishing up. 

New Keyboard Shortcuts:

• Control + "F2" = Print Preview
• Control + "F6" = Flip to open Word Document
• Control + <backspace> = Delete back to the beginning of the word
• Shift + "F3" = Change case (cycle through UPPER, lower, or Cap)

New Things I Learned Today:

• Learned about Microsoft Publisher.
• How to create brochures, calendars, flyers, and newsletters in Microsoft Publisher.
• Learned that Publisher is easier to use when creating a calendar instead of using the MS Word Templates.
• Learned that formatting is done in Publisher.  All that is required of you is to put in your own words, photos, and quotes.

New MS Word Ribbon Item:

"Review" has many options to use when creating a document.  The one that can be very useful when dealing with companies overseas is the "Translate" button.  This will help you to either translate a word, or a whole document using either the Bilingual Dictionary, or connect to the Internet to get a translation.  It will open a "Research" window and you can put in your word that you would like translated, for example: Hello--translated into French is Bonjour.   So, by utilizing the "Translate" tool will help in business communication across the globe.

Screenshot of some work for MS Word: Letterhead for Final Project,

Wednesday's Word Lesson

Today's Class Topic:

• Mail Merge
• Labels
• Quiz-Review
• Sumo Paint-Now Sumo.Fm

New Keyboard Shortcuts:

• Shift + "F7" = Thesaurus
• F7 = Spellcheck
• Alt + "F4" = Exit MS Word

New Things I Learned Today:

• In order to do "Mail Merge" in Word, you have to have a letter that goes out to many people at one time.
• Instead of creating a data list in word, you can import a list from Excel, which is a Data Source.  Very easy and simple to do, as long as all the mailing information is there.
• You can also filter the individuals who you want to receive the letter.
• Sort the mail merge by ZIP Code, because it is easier for the post office and it will get to its destination quicker.

New MS Word Ribbon Item:
The new ribbon item is the "Labels" on the "Mailing Ribbon".  This is so cool, because you can do mass labels and if you purchase labels from the store, you can match those labels to a vendor that Microsoft has listed in the software.  If you use Avery 5260, then you can select that option from the vendor list and all you need to do is format those labels, then you will be ready to print up labels in no time.  The labels coincide with mail merge and it cuts down time in the office when you don't have to do one label at a time :)

Thursday, May 31 Lesson of the Day

Today we started and completed a report that had all the elements needed to make a report presentable in today's business or medical fields. 

Today's Class Topics:

• Creating a report using customized cover page and tables
• How to clear formatting on a document
• How to format a multi-level list and inserting it into a report

New Keyboard Shortcuts:

• Control + "D" = Design.  This will give you the "Font" window to customize the design of a document.
• Control + "Enter" = A new page.
• Pressing "F1" in a document will bring up "Help" in MS Word.

New Things I Learned Today:

• Learned how to search for a file when you cannot find it on the flash drive.
• Learned how to insert a new section in a document. 
• How to format headers and footers in a report to show page numbers and change the formatting to coincide with the color scheme of a cover page.
• How to find hidden text, which is text that is not printed.  Very useful for instructors when they are making up quizzes and test :)

New MS Word Ribbon Item:

Headers and footers are very difficult to understand and master.  To insert a header or footer, go to the insert tab on the "Ribbon" and you will see header and footer selections.  These selections will open up and you will have a choice on what you would like to show on the document.  The easiest way to format a footer to show a page number on a document, but not on the cover page, would be to put in a new section and unlink it from the previous section, so that a number will not show up on the cover page.  Also, utilize the page number selection to tell Word where you want the number to start and the type of number you would like.  Very useful in reports.  Use it everytime that I write up a paper for some other classes.

The creative side coming out